INDEMNIFICATION AND INSURANCE
To the fullest extent permitted by applicable state law, exhibitor shall hold harmless and indemnify Orange County Elite, Orange County Amature Elite and venue facility from any and all liability arising out of Exhibitor’s use of “contracted premises” herein defined as trade show booths and open space located within the Trade Show facility and OCAE -EXPO Exhibit areas. It is the Exhibitor/Vendor responsibility to have commercial insurance in place for their off-premises activities.
Exhibitor is responsible for insuring any and all Exhibitor property and/or equipment brought on premises, or temporarily stored at another location, which will be used as part of the exhibitor’s trade show exhibit. Property Manager Pages, Inc. and venue facility will not be responsible for loss or damage of any kind or nature to Exhibitor’s property and/or equipment while in transit, on exhibit premises or at a temporary storage location.
Exhibitor will not alter “contracted premises” as defined above in any manner as to deface or destroy. No exceptions will be allowed.
All displays, table covers, tablecloths, streamers booths and decorations must use flame retardant materials. Materials meeting these requirements are available to Exhibitors by the show decorator. No volatile or flammable fluids, substances or materials of any nature prohibited by municipal fire regulations or insurance carriers may be used in any booth.
Exhibit space is assigned on a first-come, first- served basis, determined by receipt of monies for full booth space/signed contract. Orange County Elite will confirm the receipt of monies/contract along with a booth assignment. Management reserves the right to re-arrange the floor plan where necessary to facilitate a successful traffic flow.
USE OF SPACE
No exhibitor may sublet, assign or apportion any of the allotted space, nor represent, advertise or distribute literature for the product or services of any other firm or individual, except as approved in advance by Orange County Elite Representatives. The purposes of the Exhibition are to inform and educate the attendees regarding the characteristics and uses of exhibitors’ products and/or services. Solicitation to recruit employees from competitors or from other exhibitors is prohibited.
Orange County Elite reserves the right to restrict exhibits which, because of noise, method of operation, or any other reason become objectionable, or otherwise detract from, or are out of keeping with the character of the Orange County Amature Elite-EXPO as a whole. Orange County Elite Representatives may stop installation, or request removal or discontinuance of any exhibit or promotion which, if continued, departs substantially from a design description given herein. In the event of such restriction or evictions, Orange County Amature Elite EXPO is not liable for any refund of rental or other expenses. Advertising, displays, demonstration, conferences, entertainment and convention registrations in the interests of business are not permitted, except by the firms which have rented space or are recognized sponsors for the Expo.
SAMPLES & SOUVENIRS
Distribution of samples and souvenirs in a restrained fashion is permitted, provided there is no interference with other exhibits or aisle movement, and the samples and souvenirs pertain to, or contribute to the exhibits. Orange County Elite Representatives may withhold or withdraw permission to distribute souvenirs, advertising or other materials it considers objectionable.
CARE OF PREMISES
No part of any exhibit, nor signs, or other materials may be taped, pasted, nailed or otherwise affixed to walls, doors, draping or others surfaces in a way that might mar or deface, even temporarily, the exhibit area premises or booth equipment or furnishings. Damages from failure to observe this cautionary notice is payable by the exhibitor.
Displays and materials must fit within depth and width of assigned booth space. 10 Ft. X 10 Ft.
MEETINGS, & SPONSORSHIPS
No exhibitor shall hold any meetings or events that conflict with Orange County Amature Elite Expo.
INTERPRETATION & ENFORCEMENT
These regulations become a part of the contract between the exhibitor &Orange County Elite. All matters in question, not covered by these regulations, are subject to the sole decision of Orange County Elite Representatives and all decisions so made shall be binding on all parties affected by them as by the original regulations. ALL RULES WILL BE STRICTLY ENFORCED WITH NO EXCEPTIONS. Orange County Elite shall not be liable for failure to perform its obligations under this contract due to strikes, acts of God, or any cause beyond its control.